Welcome, Applicant!

Thank you for your interest in a CalWest opening.
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Applying for Position:
Executive Assistant to the Head of School

This opening calls for specific administration qualifications set by the school.

CalWest's client school in the Santa Barbara, CA, area is seeking an Executive Assistant to the Head of School to begin in June 2024.


  • Create a productive and manageable schedule for the Head of School.
  • Prioritize and redirect meeting requests to ensure accessibility while allowing dedicated time for strategic issues and projects.
  • Communication Excellence:
  • Represent the Head of School’s office through excellent written and oral communication, exercising independent judgment, initiative, and discretion.
  • Foster relationships with all offices throughout the school.
  • Manage the Head's office budget.
  • Oversee all contracts and projects related to the Head of School’s office, such as consultants and searches.
  • Travel and Event Coordination:
  • Coordinate the Head of School’s travel and professional development.
  • Plan events hosted by the Head of School for various constituents.
  • Work closely with the Advancement office to coordinate donor engagement, communication, events, and travel.
  • Coordinate all Head of School communications with the Director of Marketing and Communication.
  • Ensure deadlines are met by allocating time for writing.
  • Manage communications, support, and record-keeping, including meeting minutes, agendas, materials, address rosters, committee assignments, and meeting dates.
  • Update and maintain the online Trustee Portal.
  • Coordinate logistics for Board of Trustee meetings (4 per year) and Executive Committee meetings (4 per year), handling dates, locations, materials, and minutes.
  • Support Board Leadership and committees, especially in scheduling and communication.
  • Develop orientation schedules and materials for new trustees, maintain trustee term expiration information, committee assignments, and reference materials.
  • Coordinate Board receptions, dinners, and special events.


  • Bachelor’s degree or equivalent with administrative support experience, preferably in an executive office, ideally within an educational setting.
  • Commitment to working in and fostering an inclusive community.
  • Excellent interpersonal and relationship-building skills.
  • Ability to cultivate strong, collaborative relationships internally and externally.
  • Strong problem-solving skills with a commitment to follow-through.
  • Proficiency in Google Environment, Microsoft Word, Excel, and other database programs.
  • Exceptional writing, editing, and proofreading skills.
  • Outstanding organizational skills with the ability to handle multiple demands.

CalWest and our partner schools are unable to respond to all applicants.

Candidates may be submitted to multiple positions during their time with CalWest. Also, candidates may not be chosen to move forward in the search they initially expressed interest in pursuing.

Our client schools make the final decisions.

Deciding to Apply

At minimum, applicants should have:

About CalWest Educators Placement

CalWest is the “go-to” firm for educators seeking new positions at independent schools on the West Coast. We focus on increased communication and understanding with our candidates, providing reliable and candid advice about the schools they are considering.

If you have questions about the qualifications to apply, please contact us at mysearch@calwesteducators.com.